The Government of Kenya will put in place adequate and robust measures to ensure the safety and security of all delegates at the airport, conference venue, hospitality Venues, and at all the designated hotels; parking areas, and any other area that will be identified for such consideration.

All persons accessing the conference venue will be subjected to security screening

Appropriate traffic arrangements have been made to ensure the smooth movement of the delegates and visiting dignitaries.

The Government will facilitate clearance of firearms and communication equipment for security of visiting Heads of State and Government.

Lists of firearms should be forwarded to the Ministry of Foreign and Diaspora Affairs 72 hours prior to the arrival of the delegation, capturing the following:

• Name and rank of firearm holder
• Passport number
• Type of firearm and ammunitions
• Serial number of the firearm
• Quantity of ammunitions

Arrangements shall be put in place to issue temporary firearm certificates to security details of VIPs on a case by case basis at JKIA and any other designated border entry point.

On exit, the temporary firearm certificate should be surrendered after the firearm and ammunition are inspected and verified.

All firearms should be declared at the airport upon arrival and departure.

Kenyan Security Agencies will be in charge at the conference venue and will provide guidance to all other Security. However, armed security personnel will not be allowed access into the meeting rooms.

Only a maximum of five side arms (pistols) shall be allowed into the country for delegations led by a Head of State and Government and two for delegations led by Ministers.

NB: Only one protection officer with side arm per Head of State and Government shall be allowed in the lobby of the Conference and Banquet venues. The rest of the protection officers with the remaining side arms shall stay inside their vehicle or in shelters designated for this purpose.

Security officers who provide protective security for VVIPs by using radio frequencies for their communication devices should apply for necessary clearance 72 hours before entering the Republic of Kenya.

Each delegation is advised to submit the duly completed form to the Ministry of Foreign and Diaspora Affairs ([email protected] or [email protected]) at least a week ahead of arrival (See Annex V for the Radio Clearance form).